Priv1 & Priv1.edb Size

[RAZ]

We are using Exchange 2003 Enterprise SP2. The space alloted for the
mailboxes(Priv1 & priv1.edb) is 110GBs. Currently there is only 12.9GBs of
free space available as users mailboxes have grown over the last several
years.
I'm in the process of creating pst folders on a separate server for users to
move all emails that they absolutely must save over the years. Unfortunately
even though we have moved several GBs of mail over to the pst folders the
priv.edb file never seems to get smaller only fuller. Am I missing somethng
here, if we moved emails out of the user's mailbox and onto a PST folder that
is located on another server not connected to Exchange, shouldn't we be
seeing a reduction in the Priv1 & priv1.edb file size? We're losing almost
1/2 GB of space a day.

[Ed Crowley [MVP]]

First, when you delete items, they may not go away right away, depending on
your deleted item retention setting. Second, the .edb file never shrinks on
its own. However, if you clean enough material out of it (subject to
deleted item recovery), it shouldn't grow for a while because the store will
reuse "white space" that is available before further expanding the database.
The 1221 event log messages that appear when your scheduled store
maintenance runs will tell you how much free space is in the .edb file to be
reused.
--
Ed Crowley MVP
"There are seldom good technological solutions to behavioral problems."
.

Post by RAZ
We are using Exchange 2003 Enterprise SP2. The space alloted for the
mailboxes(Priv1 & priv1.edb) is 110GBs. Currently there is only 12.9GBs of
free space available as users mailboxes have grown over the last several
years.
I'm in the process of creating pst folders on a separate server for users to
move all emails that they absolutely must save over the years.
Unfortunately
even though we have moved several GBs of mail over to the pst folders the
priv.edb file never seems to get smaller only fuller. Am I missing somethng
here, if we moved emails out of the user's mailbox and onto a PST folder that
is located on another server not connected to Exchange, shouldn't we be
seeing a reduction in the Priv1 & priv1.edb file size? We're losing almost
1/2 GB of space a day.

[Ron]

Then how do I increase the available free space of our Mail Storage group
drive that holds the Priv1 files? Also, if we're moving emails out of the
user's mailbox into an archive PST folder on a different server wouldn't the
space gain be evident immediately?

Post by Ed Crowley [MVP]
First, when you delete items, they may not go away right away, depending on
your deleted item retention setting. Second, the .edb file never shrinks on
its own. However, if you clean enough material out of it (subject to
deleted item recovery), it shouldn't grow for a while because the store will
reuse "white space" that is available before further expanding the database.
The 1221 event log messages that appear when your scheduled store
maintenance runs will tell you how much free space is in the .edb file to be
reused.
--
Ed Crowley MVP
"There are seldom good technological solutions to behavioral problems."
..

Post by RAZ
We are using Exchange 2003 Enterprise SP2. The space alloted for the
mailboxes(Priv1 & priv1.edb) is 110GBs. Currently there is only 12.9GBs of
free space available as users mailboxes have grown over the last several
years.
I'm in the process of creating pst folders on a separate server for users to
move all emails that they absolutely must save over the years. Unfortunately
even though we have moved several GBs of mail over to the pst folders the
priv.edb file never seems to get smaller only fuller. Am I missing somethng
here, if we moved emails out of the user's mailbox and onto a PST folder that
is located on another server not connected to Exchange, shouldn't we be
seeing a reduction in the Priv1 & priv1.edb file size? We're losing almost
1/2 GB of space a day.

.

[Ed Crowley [MVP]]

Comments inline below.
--
Ed Crowley MVP
"There are seldom good technological solutions to behavioral problems."
.

Post by Ron
Then how do I increase the available free space of our Mail Storage group
drive that holds the Priv1 files?

That depends on the kind of storage you have. If it's just direct-attached
disk, you'll probably need to add new storage and move the database to it,
then remove or reuse the old storage.

Post by Ron
Also, if we're moving emails out of the
user's mailbox into an archive PST folder on a different server wouldn't the
space gain be evident immediately?

Not if it is subject to deleted item recovery as I previously mentioned. If
you set deleted item recovery to 0 days, the 1221 message will show the free
space at the conclusion of the next scheduled store maintenance period. But
you'll lose recoverability of deleted items without a restore.

Post by Ron

Post by Ed Crowley [MVP]
First, when you delete items, they may not go away right away, depending on
your deleted item retention setting. Second, the .edb file never shrinks on
its own. However, if you clean enough material out of it (subject to
deleted item recovery), it shouldn't grow for a while because the store will
reuse "white space" that is available before further expanding the database.
The 1221 event log messages that appear when your scheduled store
maintenance runs will tell you how much free space is in the .edb file to be
reused.
--
Ed Crowley MVP
"There are seldom good technological solutions to behavioral problems."
..

Post by RAZ
We are using Exchange 2003 Enterprise SP2. The space alloted for the
mailboxes(Priv1 & priv1.edb) is 110GBs. Currently there is only 12.9GBs of
free space available as users mailboxes have grown over the last several
years.
I'm in the process of creating pst folders on a separate server for
users
to
move all emails that they absolutely must save over the years. Unfortunately
even though we have moved several GBs of mail over to the pst folders the
priv.edb file never seems to get smaller only fuller. Am I missing somethng
here, if we moved emails out of the user's mailbox and onto a PST
folder
that
is located on another server not connected to Exchange, shouldn't we be
seeing a reduction in the Priv1 & priv1.edb file size? We're losing almost
1/2 GB of space a day.

.

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